Annual Elections 2012

We will be holding elections at our Annual Meeting on February 25, 2012. Positions that are up for election are: President, 2nd Vice President, and Secretary. Please see the job descriptions and qualifications listed below. If you are interested in running for a BOD position or have any questions, please contact Marla for more information.

Qualifications

Candidates for elected office must be professional members in good standing
of the AMT A - Kansas Chapter.
A candidate for the office of President or First Vice President shall have held
an elected or appointed Chapter office for one year within the preceding three
(3) years.
A candidate for appointed office shall be a member of the Association.

Term of Office

The Chapter President shall be elected every even year for a term of two (2)
years or until a successor is elected, not to exceed two (2) consecutive elective
terms. (AMTA Bylaws. Article XVI. Section 5.C.l)
The First and Third Vice Presidents, the Secretary, and the Member at Large
will be elected every odd year for a term of two (2) years or until successors
are elected.
The Second Vice President will be elected every even year for a term of two (2) years or until successors are elected.

Position Title: Chapter President

Purpose

The Chapter President sets the direction and pace of the Chapter’s activities based on the vision that has been determined

by the Chapter membership, Chapter Board of Directors, and other Chapter Officers. The Chapter President serves as a leader, planner, mentor, mediator, and facilitator.

Eligibility

In addition to being a Professional member in good standing and signing the Chapter Volunteer Code of Conduct, she/he must meet one or more of the following requirements:

Completed one term year as a Chapter Board member within the last three years.
Completed one term year as a Chapter committee chair within the last two years.
Completed one term year as a National Standing Committee Chair or National Board member within the last two years.

Authority

The authority of the Chapter President is conferred by the Chapter membership through election, as the highest-ranking elected officer in the Chapter, and as specified in the National AMTA Bylaws, Policy, and Chapter Standing Rules.

Accountability

The Chapter President is accountable to the Membership by virtue of election and to the Chapter Board, the Chapter membership and the AMTA National Board through reporting activities. The Chapter President agrees to uphold and abide by National AMTA Bylaws, Policy, Job Description, Chapter Volunteer Code of Conduct, and Chapter Standing Rules (if applicable), and Financial Policies & Procedures.

Term of Office

The Chapter President shall be elected every even year for a term of two (2) years or until a successor is elected, not to exceed two (2) consecutive elective terms.

Relationship

The Chapter President works most closely with Chapter Board members and appointees, Chapter staff or consultants, and National AMTA staff. The Chapter President also communicates with Chapter members, other Chapter Presidents, the Chapter Relations Committee, Chapter Relations Department, and/or other National volunteers, as appropriate.

Responsibilities

Is a voting member of the Chapter Board of Directors.
Prepares the agenda for Chapter membership and Board meetings, and provides the agenda and all supporting documentation to Board members and appropriate appointees at least one week prior to the Board meeting.
Attends and presides over, or delegates authority, maintains order, and expediently conducts business at all Chapter meetings and Board meetings; and is familiar with Robert’s Rules of Order.
Delegates authority to the 1 st VP (or next officer in succession) when incommunicado for more than one week.
Shall not be the Chair of any committee, sub-committee, special committee, or workgroup.
Serves as ex-officio (non-voting) member of all Chapter committees.
May temporarily assume/delegate the responsibilities of vacant volunteer positions while working with the Chapter Board, Chapter Relations Committee and staff to fill the vacancy.
Attends (or delegates attendance) to regional and national meetings of the Association, at the Chapter Board’s direction, as per policy, and/or as budgeted.
Identifies, recruits, cultivates, and mentors future Chapter leaders.
Appoints standing committee, subcommittee, special committee, and workgroup chairs (except the nominations committee), with the approval of the Chapter Board.
Approves appointments of committee members made by committee chairs.
Supervises the affairs of the Chapter.
Prepares and submits appropriate information for Chapter newsletter.
Reviews documents and records produced by the Chapter, including:
1. Minutes from Chapter Board of Directors meetings.
2. All contracts.
3. Legislative activities.
4. Financial Reports.
5. Committee Reports.
6. Newsletter or other communications such as e-mail announcements etc.
Oversees Chapter’s budgeting and financial activities.
Receives direct feedback from members and answers their questions about actions of the Chapter Board.
Directs and refers members to volunteer and staff contacts as appropriate.
Reports to the membership at the Chapter meetings.
Ensures Chapter operations are consistent with the AMTA Strategic Plan.
Fulfills the fiduciary, due diligence, and other responsibilities of Chapter Board members as described in National Bylaws and Policy.
Maintains orderly records of issues and actions taken during her/his term and supplies the incoming President with those records.
Facilitates the efficient, positive, and productive activities of the Chapter through consultation with other Chapter officers, National volunteers, and/or National staff.
Once a Chapter President has served two consecutive terms, in the event that no eligible candidate steps forward to run for the office of Chapter President, the current Chapter President remains in office until a successor is elected during a "special election" at the next scheduled business meeting and elections.
Is a signatory on all Chapter accounts per AMTA Policy.

Time Commitment

The time commitment is approximately 5 - 15 hours per week, depending on Chapter activities. The time commitment may be higher before and/or during certain National or chapter events or activities.

Vacancy and Succession

A vacancy in the President’s position will be filled according to AMTA Bylaws, Policy, and Chapter Standing Rules.

Removal from Office

An officer may be removed from office for failure to:

Fulfill her/his duties and responsibilities (dereliction of duties).
Abide by the National AMTA Bylaws, Policy, Job Description, Chapter Volunteer Code of Conduct, Chapter Standing Rules, Financial Policies and Procedures.
Keep AMTA membership dues current.

Removal shall occur upon recommendation from a Chapter Board member with a two-thirds vote of the entire Chapter Board.
The Chapter President, as a Chapter volunteer, is also subject to the Chapter Volunteer Conflict Resolution Process

Position Title: Chapter Vice President
(1st, 2nd or 3rd)

Purpose

The Chapter Vice President will assist the Chapter President in achieving Chapter goals and effecting policies and/or decisions made by the Chapter Board of Directors.

Eligibility

In addition to being a Professional member in good standing and signing the Chapter Volunteer Code of Conduct, she/he must meet one or more of the following requirements:

Completed one term year as a Chapter Board member within the last three years.
Completed one term year as a Chapter committee chair or member, within the last two years.
Completed one term year as a National Standing Committee Chair or National Board member within the last two years.
Completed two years of AMTA membership.

Authority

The authority of the Chapter Vice President is conferred by the Chapter membership through election, and as specified in the National AMTA Bylaws, Policy and Chapter Standing Rules, (if existent).

Accountability

The Chapter Vice President is accountable to the Membership by virtue of election and the Chapter Board, the Membership, and the AMTA National Board through reporting activities. The Chapter Vice President agrees to uphold and abide by National AMTA Bylaws, Policy, Job Description, Chapter Volunteer Code of Conduct, Chapter Standing Rules (if existent), and Financial Policies & Procedures.

Term of Office

The First and Third Vice Presidents shall be elected every odd year for a term of two (2) years or until successors are elected. The Second Vice President shall be elected every even year for a term of two (2) years or until a successor is elected.

Relationship

The Chapter Vice President works most closely with Chapter Board members and appointees, Chapter staff or consultants, and National AMTA staff. The Chapter Vice President also communicates with Chapter members, other Chapter Vice Presidents, the Chapter Relations Committee, Chapter Relations Department, and/or other National volunteers, as appropriate.

Responsibilities

Is a voting member of the Chapter Board of Directors and is familiar with Robert’s Rules of Order.
In the temporary absence or incapacity of the Chapter President, the 1st, 2nd or 3rd Vice President, in that order, serves in the place of the President.
In the event the office of the President becomes vacant, may succeed to the office of President according to AMTA Bylaws and Policy.
Accepts responsibilities for Chapter/Association assignments as delegated by the Chapter President.
May have signature registered with the bank servicing the Chapter and with any other financial institution serving as depository of funds.
May temporarily assume the responsibilities of vacant volunteer positions while working with the President, the Chapter Relations Committee and staff to fill the vacancy.
Shall not be the Chair of more than two (2) committees, sub-committees, special committees or workgroups.
Attends Chapter Board, Chapter membership, and any Chapter committee meetings for which the Vice President has responsibility, and, whenever possible, regional and national meetings of the Association.
Identifies, cultivates and recruits future Chapter leaders.
Makes recommendations to the Chapter President for committee appointments.
Directs and refers members to appropriate volunteer and staff contacts as needed.
Is available to receive direct feedback from members for input to the Chapter Board, and to communicate to inquiring members, appropriate information regarding actions of the Chapter Board.
Maintains communication with Chapter membership through regular reports via Chapter newsletter, and reports at Chapter membership and Chapter Board meetings.
Fulfills the fiduciary, due diligence, and other responsibilities of Chapter board members as described in National Bylaws and Policy, Chapter Volunteer Code of Conduct and Chapter Standing Rules and Policies.
Maintains orderly records of activities and timelines relevant to her/his position during the term and supplies the incoming Vice President with those records to ensure a smooth transition.

Time Commitment

The time commitment averages approximately 5 - 8 hours per week, depending on Chapter activities. The time commitment may be higher before and/or during certain Chapter events or actions.

Vacancy and Succession

A vacancy in the Vice President’s position will be filled according to AMTA Bylaws, Policy, and Chapter Standing Rules (if existent).

Removal from Office

An officer may be removed from office for failure to:

Fulfill her/his duties and responsibilities (dereliction of duties).
Abide by the National AMTA Bylaws, Policy, Job Description, Chapter Volunteer Code of Conduct, Chapter Standing Rules, Financial Policies and Procedures.
Keep AMTA membership dues current.

Removal shall occur upon recommendation from a Chapter Board member with a two-thirds vote of the entire Chapter Board. The Chapter Vice President, as a Chapter volunteer, is also subject to the Chapter Volunteer Conflict Resolution Process.

Position Title: Chapter Secretary

Purpose

The Chapter Secretary is the official keeper of the Chapter records and is responsible for maintaining and updating Chapter records during her/his term of office.
Eligibility

In addition to being a Professional member in good standing and signing the Chapter Volunteer Code of Conduct, she/he must meet the following requirement:

Completed one year of AMTA membership.

Authority

The authority of the Chapter Secretary is conferred by the Chapter membership through election, as specified in the National AMTA Bylaws, Policy and Chapter Standing Rules (if existent).

Accountability

The Chapter Secretary is accountable to the Membership by virtue of election and, to the Chapter Board, the Membership and the AMTA National Board through reporting activities. The Chapter Secretary agrees to uphold and abide by National AMTA Bylaws, Policy, Job Description, Chapter Volunteer Code of Conduct, and Chapter Standing Rules (if existent), and Financial Policies & Procedures.

Term of Office

The Chapter Secretary shall be elected every odd year for a term of two (2) years or until a successor is elected. Proviso: Effective January 1, 2009, the Secretary shall be elected for a term of one (1) year or until a successor is elected. Commencing in 2010, the Secretary shall be elected every even year for a term of two (2) years or until a successor is elected.

Relationship

The Chapter Secretary works most closely with Chapter Board members and appointees, Chapter staff or consultants, and National AMTA staff. The Chapter Secretary also communicates with Chapter members, other Chapter Secretaries, the Chapter Relations Committee, Chapter Relations Department, and/or other National volunteers, as appropriate.

Responsibilities

Is a voting member of the Chapter Board of Directors and is familiar with Robert’s Rules of Order.
Acts in the place of the Chapter President in the absence or incapacity of the Chapter President, 1 st Vice President, 2nd Vice President and 3 rd Vice President.
Distributes announcements of Chapter Board meetings and Chapter membership meetings in accordance with National AMTA Bylaws, Policy and Chapter Standing Rules (if applicable).
Attends Chapter Board and membership meetings and ensures that attendance, votes and the proceedings of the meetings are recorded, maintained and retained according to the National and Chapter record retention guidelines.
Submits required reports to the National Office.
Distributes minutes of Chapter Board meetings to Board members and Chapter meetings to the Chapter membership as soon as possible following the meeting, but no later than three weeks following the meeting unless otherwise stipulated in the Chapter Standing Rules (if existent).
Accepts responsibilities for Chapter/Association assignments as delegated by the Chapter President.
Forwards Chapter rosters to the National Chapter Relations staff Administrator, in accordance with Policy. Updates must be received by the National Chapter Relations staff Administrator per Policy.
In cooperation with the Chapter President and the Chapter Treasurer conducts the regular day-to-day business affairs of the Chapter.
May temporarily assume the responsibilities of vacant volunteer positions while working with the President, the Chapter Relations Committee and staff to fill the vacancy.
Shall not be the Chair of more than two (2) committees, sub-committees, special committees or workgroups.
Identifies, cultivates and recruits future Chapter leaders.
Makes recommendations to the President for committee appointments.
Directs and refers members to appropriate volunteer and National AMTA staff contacts as needed.
Is available to receive direct feedback from members for input to the Chapter Board and to communicate to inquiring members, appropriate information regarding actions of the Chapter Board.
Fulfills the fiduciary, due diligence and other responsibilities of chapter board members as described in AMTA Bylaws, Policy, Chapter Volunteer Code of Conduct and Chapter Standing Rules (if existent).
Maintains orderly records of activities and timelines relevant to her/his position during the term and supplies the incoming Secretary with those records to ensure a smooth transition.

Time Commitment

The time commitment is approximately 2 – 4 hours per week, depending on Chapter activities.

Vacancy and Succession

A vacancy in the Chapter Secretary ’s position will be filled according to AMTA Bylaws, Policy and Chapter Standing Rules (if existent).
The Chapter Secretary, as a Chapter volunteer, is also subject to the Chapter Volunteer Conflict Resolution Process.